Hewlett Packard Pension Association (HPPA) Constitution April 2017
Name
The name of the association is Hewlett Packard Pension Association or HP Pension Association (HPPA) relating to the Hewlett-Packard Limited Retirement Benefits Plan members (PPM) The Trustees refers to the trustees of the Hewlett-Packard Limited Retirement Benefits Plan and the company refers to Hewlett-Packard or HP.
Incorporation
Under UK law the association is classed as an unincorporated association and follows the governance recommendations of the National Council for Voluntary Organisations as supported by H.M. Government’s Cabinet office for the Third sector.
Independence
HPPA is an independent organisation recognised by HP and HP Pension Plan Trustees but not supported or endorsed by them.
Purposes and Objects of the association
The HPPA is an organisation to represent the interests of its members to Pension Plan Trustees, the Company (HP) and the communities in which members live and work..
Aims and objectives
• Bring benefits to HPPA Members.
Such benefits will include preferential purchase arrangements for products and services from varied suppliers.
• Have HPPA Members seen as assets both by HP and the communities with which pension plan members interact.
To this end the Association will encourage and support the volunteering activities of members and facilitate making such efforts a beneficiary of the rewards available through the HP Volunteering and Reward Programs.
• Build a strong and productive relationship with Pension Trustees and HP.
The Association anticipates being a voice of Members in interaction with the Trustees and HP. We will also aim to be of assistance both to Trustees and Pension Arrangement Members in Member/Trustee relations.
Membership
Membership is deemed to be open to anybody who is a member of the Hewlett-Packard Limited Retirement Benefits Plan – Digital section and HP section, as a pensioner in payment, deferred pensioner, or employee in the scheme. EDS pension plan members can also become active members.
Active members are those who have registered their email at hppa.org.uk. Members wishing to cease active membership can do so by deleting their email address at hppa.org.uk
Membership obligations
Active members agree to receive email updates from the steering group and take part in occasional ad-hoc surveys. Members are openly encouraged to provide ideas and inputs to the steering group.
Management Committee – Steering Group
The association is currently managed by a steering group of 4 members with a nominal Chairman, Secretary and Treasurer. The steering group will co-op others to work on specific tasks required by the Association. Any member of the association can join the steering group. The current steering group consists of-
Alan Evans – Chairman
Steve Spillane – Secretary
Ian Young – Treasurer
John Brennan
David Carson
Jenni McCartney
Benny Placido
Martin Ranwell
Annual Statement
The steering group will produce an annual statement for consideration by the members. The statement will consist of a review of the previous year, plans for the coming year and a financial report.
The annual statement will be circulated to active members and will require a minimum of 50 members responding by email to accept the statement. This will include acceptance of the proposed steering group.
This process will be considered in lieu of an annual general meeting.
Powers of the Steering Group
The steering group will pursue the aims of the association based on inputs from members. This will include representations to the trustees, the company and any other organisations which can assist the association.
Expenditure of the association will be approved by at least 2 members of the steering group,
Finance
The association is funded by donations from members. The association will accept support either financial or in kind from any other individual or group, including the company and the trustees, provided there are no conditions attached which may influence the independence of the association.
Resolutions
Any resolutions for change in steering committee members, aims of the associations or actions to be implemented by the steering group can be proposed by any member. If the member can find 5 seconders to the resolution it will be opened up for a vote by all active members and will require a majority of at least 50 active members supporting the resolution for it to be adopted.
Dissolution
The association will be deemed to dissolve if no activity by email or updates to the website for a period of 6 months and any surplus funds will be donated to Age UK.
Legal and Privacy
The association has clear legal and privacy guidelines which are published on the website at www.hppa.org.uk.